SecureCrews vs. Spreadsheets & Paper
You've built a great business on paper and spreadsheets. But forgotten invoices, missed follow-ups, and Sunday night admin are costing you more than you think. Here's what one app changes.
30 days free. No credit card. Unlimited users.
Import your Spreadsheets & Paper data in one uploadFlat fee. Every feature on. Unlimited users, zero card-processing fees.
Base plan, then per-user and card-processing fees stack on top. Shown at 10 users, $50,000 a month in card payments.
Move the sliders below to run your own numbers.
What Spreadsheets & Paper costs once the fees are in
Spreadsheets are free, but the average contractor loses 3-10% of annual revenue to forgotten invoices, missed estimate follow-ups, and admin inefficiency. We model a conservative 3% revenue leakage below.
Spreadsheets & Paper
$1,500/mo
SecureCrews
$99/mo
You keep $1,401 a month, $16,812 a year.
at 10 users and $50,000 a month in card payments.
* Spreadsheet 'cost' represents estimated revenue leakage from manual processes, not a software fee.
* Industry data suggests contractors lose 5-10% of revenue to forgotten invoices and missed follow-ups. 3% is conservative.
* The actual cost of spreadsheets also includes 3-5 hours/week of admin time (not modeled here).
What each plan includes
Emerald marks a SecureCrews advantage. Red marks a fee, a limit, or a feature Spreadsheets & Paper does not include.
Why contractors leave Spreadsheets & Paper
The complaints we hear most from teams that switched, and what changes when you move.
I'm not a computer person
Neither are most of our users. If you can send a text message, you can use SecureCrews. Most contractors send their first estimate within 5 minutes of signing up. No training, no setup wizard, no IT department required.
Built for contractors, not IT departments. One-tap clock-in for crews, drag-and-drop scheduling for office staff, and a dashboard even your most tech-resistant crew lead can figure out.
My guys won't use an app
The crew app is designed for field workers who'd rather be working than tapping screens. Clock in (one tap), upload a photo (two taps), log materials (three taps). It's faster than filling out a paper form, and it works offline.
If your crew can take a selfie, they can use this app. And they'll prefer it once they stop filling out carbon-copy timesheets.
I can't afford another monthly bill
One forgotten invoice covers 2-3 months of SecureCrews. One dispute you can prove with documentation could save you $10,000+. One estimate that gets followed up and closed pays for the entire year.
Starts at $99/month. Month-to-month, cancel anytime. Most contractors pay for the software with the first invoice they would have forgotten.
What if I try it and it doesn't work out?
30-day free trial, no credit card, cancel anytime. Month-to-month after that. No contracts, no cancellation fees, no data hostage. Your data belongs to you and you can export it anytime.
Zero risk. Try it for two weeks. If it doesn't work for you, walk away owing nothing. We'd rather earn your business than trap you.
I don't want to lose my existing client list
You can import your clients from a spreadsheet or CSV file. Or just add them as you go. Most contractors have their top 20-30 clients memorized anyway. Either way, your data belongs to you.
CSV import tool included free. Upload your spreadsheet and your client list is in SecureCrews in under 2 minutes.
Software companies sell your data
We don't. SecureCrews is built on Zero Trust security architecture. Your data is encrypted, isolated, and belongs to you alone. We make money from subscriptions, not from your data.
Read our security page. We're the only contractor platform that publishes our full security architecture publicly.
Run your first job on SecureCrews this week
Every feature is on from day one: GPS clock-in, tiered proposals, photo-verified milestones, and the dispute vault. No add-on catalog to buy up.
30 days free. No credit card. Cancel anytime.
See how to import your Spreadsheets & Paper dataCompare SecureCrews with others
Google Sheets is a trademark of Google LLC. Microsoft Excel is a trademark of Microsoft Corporation. SecureCrews is not affiliated with, endorsed by, or sponsored by Google or Microsoft. All pricing and feature information on this page is drawn from publicly available materials and was last verified in May 2026. Pricing and features may have changed since this page was last updated.